100 Point Wedding Checklist

100 Point Wedding Checklist

This comprehensive list will help you make sure you've thought about everything you need to make your amazing day run perfectly.

Planning a wedding can be overwhelming, but at The Vines Resort we make it effortless for our couples. With all the necessary amenities available on-site, from accommodation, ceremony and reception at one location as well as custom menus and catering, everything you need is right here! Our dedicated wedding coordinator will assist you through every step, ensuring a seamless experience on your special day. If you don't have a wedding coordinator to help you plan, the list below covers everything you need for your big day!

 

12-18 Months Before the Wedding

These foundational steps establish the framework for your wedding. They help you allocate resources, secure a date and venue, and start building your vendor team, which can often have limited availability. This early planning ensures a less stressful experience as your wedding day approaches.

  1. Set a budget: Determine how much you are willing to spend on the wedding, presume you will surpass this by at least 10%.
  2. Choose a date: Decide on a month for the wedding.
  3. Select a venue: Choose a venue for the ceremony and your reception.
  4. Research vendors: Research potential vendors, such as caterers, photographers, and DJs.
  5. Create a guest list: Decide on the number of guests to invite.
  6. Plan the ceremony: Decide on the type of ceremony and create an order of events.
  7. Choose a wedding party: Decide on the size and makeup of the wedding party.
  8. Research wedding dresses: Start looking for a wedding dress.
  9. Plan the reception: Decide on the layout, food, and entertainment for the reception.
  10. Create a wedding website: Build an online platform like The Knot to share information with guests.

12 Months Before the Wedding

Twelve months out gives you the best selection of venues, vendors, and honeymoon destinations, especially during peak season. Early planning helps secure your preferred choices and gives you plenty of time for the finer details later on.

  1. Book the venue: Secure the venue for the ceremony and reception.
  2. Book the vendors: Book the vendors, such as the caterer, photographer, and DJ.
  3. Order wedding invitations: Order invitations and stationery.
  4. Plan the honeymoon: Research and book the honeymoon.
  5. Create a seating chart: Decide on the seating arrangement for the reception.
  6. Plan the rehearsal: Schedule a rehearsal for the wedding party.
  7. Plan the rehearsal dinner: Schedule a rehearsal dinner for the wedding party.
  8. Create a wedding registry: Create a registry for gifts.

9-12 Months Before the Wedding

The 9-12 month mark is all about communicating your plans to guests, locking in key vendors, and solidifying details like attire and decor to ensure everything comes together smoothly.

  1. Send out save-the-dates: Send out save-the-date cards to guests.
  2. Finalise the wedding party attire: Choose attire for the wedding party.
  3. Plan the wedding transportation: Arrange for transportation for the wedding party.
  4. Plan the wedding flowers: Decide on the types and arrangements of flowers.
  5. Plan the wedding cake: Decide on the type and design of the wedding cake.
  6. Plan the wedding music: Decide on the type and playlist of music for the ceremony and reception.
  7. Create a wedding timeline: Create a detailed timeline of the wedding day.

6-9 Months Before the Wedding

The six-to-nine-month mark is a period for solidifying the wedding's finer details. The focus here is on finalising plans and choices that shape the guest experience and overall aesthetic of the big day, from the invitations and decorations to the favours and the seating chart.

  1. Send out formal invitations: Send out formal invitations to guests.
  2. Finalise the wedding menu: Decide on the menu for the reception.
  3. Plan the wedding decorations: Decide on the decorations for the ceremony and reception.
  4. Plan the wedding favors: Decide on favors for the guests.
  5. Create a wedding day emergency kit: Prepare a kit with essentials for the wedding day.
  6. Finalise the wedding vows: Write and practice the wedding vows.
  7. Plan the wedding ceremony: Finalise the details of the ceremony.
  8. Plan the wedding reception: Finalise the details of the reception.
  9. Create a wedding seating chart: Finalise the seating chart for the reception.
  10. Plan the wedding transportation: Finalise the transportation arrangements for the wedding party.

3-6 Months Before the Wedding

This phase is all about crossing the t's and dotting the i's. You've made your decisions, now it's time to confirm the details with your vendors and create a clear plan for the big day so that everything runs smoothly.

  1. Finalise the wedding RSVPs: Track and finalise the guest RSVPs.

  2. Finalise the wedding catering: Finalise the catering arrangements.
  3. Finalise the wedding flowers: Finalise the flower arrangements.
  4. Finalise the wedding cake: Finalise the cake design and order.
  5. Finalise the wedding music: Finalise the music playlist and arrangements.
  6. Finalise the wedding decorations: Finalise the decoration arrangements.
  7. Finalise the wedding favors: Finalise the favor arrangements.
  8. Create a wedding day schedule: Create a detailed schedule for the wedding day.
  9. Plan the wedding rehearsal: Finalise the rehearsal details.
  10. Plan the wedding rehearsal dinner: Finalise the rehearsal dinner details.

1-3 Months Before the Wedding

The items in the 1-3 months before the wedding checklist are largely about finalising details for the wedding day itself. This includes the attire, accessories, hair and make-up for the wedding party, as well as transportation and accommodation for guests. The checklist also includes planning the ceremony rehearsal, and finalising the setup for both the ceremony and reception.

  1. Finalise the wedding attire: Finalise the attire for the wedding party.

  2. Finalise the wedding accessories: Finalise the accessories, such as jewelry and veils.
  3. Finalise the wedding hair and makeup: Finalise the hair and makeup arrangements.
  4. Finalise the wedding transportation: Finalise the transportation arrangements.
  5. Finalise the wedding accommodations: Finalise the accommodations for out-of-town guests.
  6. Create a wedding day checklist: Create a checklist of tasks to complete on the wedding day.
  7. Plan the wedding ceremony rehearsal: Finalise the rehearsal details.
  8. Plan the wedding reception setup: Finalise the setup details for the reception.
  9. Plan the wedding ceremony setup: Finalise the setup details for the ceremony.
  10. Finalise the wedding vendors: Finalise the vendor arrangements.

1 Month Before the Wedding

One month before the wedding, couples typically finalise the guest list, seating arrangements, and transportation. They'll also create a detailed wedding-day timeline, plan the rehearsal and rehearsal dinner, and ensure all attire, accessories, hair, and makeup arrangements are in place.

  1. Finalise the wedding RSVPs: Finalise the guest RSVPs.

  2. Finalise the wedding seating chart: Finalise the seating chart for the reception.
  3. Finalise the wedding transportation: Finalise the transportation arrangements.
  4. Finalise the wedding accommodations: Finalise the accommodations for out-of-town guests.
  5. Create a wedding day timeline: Create a detailed timeline for the wedding day.
  6. Plan the wedding rehearsal: Finalise the rehearsal details.
  7. Plan the wedding rehearsal dinner: Finalise the rehearsal dinner details.
  8. Finalise the wedding attire: Finalise the attire for the wedding party.
  9. Finalise the wedding accessories: Finalise the accessories, such as jewelry and veils.
  10. Finalise the wedding hair and makeup: Finalise the hair and makeup arrangements.

1 Week Before the Wedding

In the final week before the wedding, it's time to tie up loose ends and make sure everything is in place for the big day. You'll need to confirm vendors, transportation, and guest accommodations. Finalise details like seating charts and RSVPs. Pack an emergency kit, rehearse the ceremony and reception, and put the finishing touches on wedding attire and accessories.

  1. Confirm the wedding vendors: Confirm the vendor arrangements.

  2. Confirm the wedding transportation: Confirm the transportation arrangements.
  3. Confirm the wedding accommodations: Confirm the accommodations for out-of-town guests.
  4. Finalise the wedding seating chart: Finalise the seating chart for the reception.
  5. Finalise the wedding RSVPs: Finalise the guest RSVPs.
  6. Pack an emergency kit: Pack a kit with essentials for the wedding day.
  7. Rehearse the wedding ceremony: Rehearse the ceremony with the wedding party.
  8. Rehearse the wedding reception: Rehearse the reception with the wedding party.
  9. Finalise the wedding attire: Finalise the attire for the wedding party.
  10. Finalise the wedding accessories: Finalise the accessories, such as jewelry and veils.

The Wedding Day

These items represent the typical flow of a wedding day, starting with preparations and ending with the couple's departure. Each step serves a specific purpose in creating a memorable and meaningful experience for the couple and their guests.

  1. Get ready: Get dressed and ready for the ceremony.

  2. Have hair and makeup done: Have hair and makeup done.
  3. Take photos: Take photos with the wedding party and family.
  4. Get to the ceremony: Get to the ceremony location.
  5. Have the ceremony: Have the ceremony.
  6. Take photos: Take photos with the wedding party and family.
  7. Get to the reception: Get to the reception location.
  8. Have the reception: Have the reception.
  9. Cut the cake: Cut the wedding cake.
  10. Have the first dance: Have the first dance as a married couple.
  11. Give speeches: Give speeches and toasts.
  12. Dance the night away: Dance the night away with guests.
  13. Say goodbye: Say goodbye to guests and depart.

After the Wedding

These post-wedding activities are all about expressing gratitude, preserving memories, and planning for the future. Thank-you notes, photos, and reviews show appreciation for guests and vendors. Brunches and honeymoons offer continued celebration. Albums, stories, and anniversaries create lasting memories. Updates help others stay informed and organised. Finally, relaxation is key to enjoying married life.

  1. Send thank-you notes: Send thank-you notes to guests.

  2. Share photos: Share photos with guests and on social media.
  3. Write a wedding review: Write a review of the wedding vendors.
  4. Plan a post-wedding brunch: Plan a post-wedding brunch for guests.
  5. Plan a honeymoon: Plan a honeymoon or mini-moon.
  6. Update the wedding website: Update the wedding website with photos and details.
  7. Create a wedding album: Create a wedding album or scrapbook.
  8. Write a wedding story: Write a story about the wedding day.
  9. Share the wedding story: Share the wedding story with guests and on social media.
  10. Plan a wedding anniversary: Plan a wedding anniversary celebration.
  11. Update the wedding registry: Update the wedding registry with gifts received.
  12. Relax and enjoy: Relax and enjoy the newlywed life

 

Choosing The Vines Resort for your wedding means choosing convenience and excellence. With comprehensive amenities on-site and a professional wedding coordinator dedicated to making your day perfect, you can relax and enjoy the journey to your big day. From the initial planning stages to the final dance, The Vines Resort in Swan Valley provides everything you need for an unforgettable wedding experience.